Pictures & Shapes

Pictures and Shapes make Microsoft Word documents more attractive, informative and professional. Images help explain ideas visually, while shapes such as arrows, rectangles, circles and flowchart symbols are useful for diagrams, presentations, certificates, brochures and reports.

Pictures are digital images that can be inserted into a document from a computer or online source. Shapes are built-in drawing objects provided by Microsoft Word that can be customized with colors, borders and effects.

Microsoft Word allows users to insert pictures from a computer, stock image library or online sources. Images can be resized, cropped, rotated and positioned anywhere within the document.

1. Open the Insert tab.

2. Click Pictures.

3. Select This Device or
Online Pictures.

4. Choose the image.

5. Click Insert.

6. Resize and position
the picture as required.

After inserting a picture, Microsoft Word allows users to resize it without reducing image quality. The sizing handles around the picture make resizing quick and easy.

The Crop tool removes unwanted portions of an image without permanently deleting the original picture. Cropping helps focus attention on the important part of an image.

1. Select the picture.

2. Open the Picture Format tab.

3. Click Crop.

4. Drag the crop handles.

5. Press Enter or click
outside the picture.

Picture Styles are ready-made formatting options that instantly enhance the appearance of images. They include borders, frames, shadows, reflections and artistic effects.

Text Wrapping controls how text appears around a picture or shape. Choosing the correct wrapping style helps create clean and professional document layouts.

Microsoft Word provides several positioning and alignment tools to place pictures accurately within a document. Proper positioning creates balanced and professional page layouts.

Microsoft Word includes a large collection of built-in shapes that can be used to create diagrams, flowcharts, banners, callouts and decorative elements.

1. Open the Insert tab.

2. Click Shapes.

3. Select the required shape.

4. Click and drag on
the document.

5. Release the mouse.

6. The shape is inserted.

Microsoft Word allows users to customize shapes using fill colors, outlines and special effects. These formatting options make diagrams and illustrations more attractive and easier to understand.

Microsoft Word provides tools to group multiple pictures and shapes into a single object. Users can also rotate or flip objects to create attractive layouts and professional designs.

When multiple pictures or shapes overlap, Microsoft Word provides arranging tools to control their order and alignment. These features help create organized and visually appealing document layouts.

1. Hold Ctrl and select
multiple pictures or shapes.

2. Open the Shape Format
or Picture Format tab.

3. Click Group.

4. Choose Group.

5. The selected objects
become one object.

Open the Insert tab

→ Pictures

→ This Device

Select company_logo.png

Click Insert

Resize the logo and
place it at the top-left
corner of the document.

Insert Tab

→ Shapes

→ Flowchart

Draw Process Boxes

Connect using Arrows

Apply Fill Colors

Save the document.

Select the Picture

Picture Format

→ Crop

Drag Crop Handles

Press Enter

Save the document.

• Use high-quality images for professional documents.
• Resize pictures proportionally to avoid distortion.
• Crop images to remove unnecessary areas.
• Choose the appropriate Text Wrapping option for better page layout.
• Use Picture Styles sparingly to maintain a clean appearance.
• Align pictures and shapes consistently throughout the document.
• Group related objects before moving or resizing them.
• Use shapes to create clear diagrams and flowcharts.
• Avoid overlapping too many pictures or shapes on one page.
• Preview the document before printing or sharing.