WordArt & SmartArt

WordArt and SmartArt are powerful Microsoft Word features used to create attractive text and professional diagrams. WordArt helps design decorative titles and headings, while SmartArt makes it easy to present ideas, processes, hierarchies and relationships using ready-made graphics.

WordArt is a collection of decorative text styles that allow users to apply colors, outlines, shadows and special effects to text. SmartArt is a gallery of predefined graphical layouts used to display information visually in the form of diagrams and charts.

Microsoft Word provides a collection of built-in WordArt styles that allow users to create decorative text with colorful effects, outlines, shadows and gradients.

1. Open the Insert tab.

2. Click WordArt.

3. Choose a style.

4. Type the required text.

5. Press Enter.

6. Customize the style
using the Shape Format tab.

WordArt can be customized using different formatting tools. Users can change the font, size, colors, outlines, shadows, reflections and three-dimensional effects to create eye-catching headings.

SmartArt is a collection of ready-made diagrams that present information visually. It helps users explain ideas, processes, relationships, cycles and organizational structures in an attractive and easy-to-understand format.

1. Open the Insert tab.

2. Click SmartArt.

3. Select a category.

4. Choose a layout.

5. Click OK.

6. Enter the required text.

After inserting a SmartArt graphic, users can easily add or remove shapes, change colors, apply styles and rearrange items to match the document requirements.

Although both tools improve document appearance, WordArt is mainly used for decorative text, while SmartArt is designed to present information visually through diagrams and graphics.

Microsoft Word allows users to switch from one SmartArt layout to another without recreating the diagram. This makes it easy to present the same information in different visual styles.

1. Select the SmartArt.

2. Open the SmartArt
Design tab.

3. Click Layouts.

4. Choose a new layout.

5. Review the preview.

6. Save the document.

SmartArt Styles provide ready-made professional designs with colors, shadows, gradients and three-dimensional effects. These styles improve the visual appearance of diagrams instantly.

Insert Tab

→ WordArt

Choose a Style

Type:
Annual Function 2026

Resize and apply
Text Effects.

Insert Tab

→ SmartArt

→ Hierarchy

Enter:

Principal

Teachers

Students

Apply a SmartArt Style.

Insert Tab

→ SmartArt

→ Process

Enter:

Planning

Design

Development

Testing

Deployment

• Use WordArt mainly for titles, headings and certificates.
• Avoid using too many text effects in a single document.
• Select SmartArt layouts that clearly represent your information.
• Keep SmartArt text short and easy to understand.
• Use consistent colors that match the document theme.
• Choose readable fonts for decorative text.
• Apply SmartArt Styles instead of excessive manual formatting.
• Use hierarchy diagrams for organizational structures.
• Preview your document before printing or sharing.
• Maintain proper alignment and spacing between graphics.